Features
Turn More Inquiries Into Booked Appointments
AI Spa Receptionist helps you capture, nurture, and convert new spa clients automatically through SMS, email, live chat, and phone calls — all without lifting a finger. From answering questions about your treatments to scheduling appointments instantly, your AI assistant ensures no lead is ever lost.
Benefits
Turn Every Call Into a Booking
Your AI Spa Receptionist captures, nurtures, and converts inquiries into appointments across every channel — SMS, email, live chat, and phone calls. No more missed opportunities — just effortless growth.
01
Double Your Booking Speed
Stop losing clients to missed calls! Your AI assistant instantly responds to new inquiries, follows up on leads, and keeps every conversation organized — helping your spa double its speed to booking and fill your schedule faster.
02
Automatically Fill Your Calendar
Say goodbye to empty appointment slots. Your AI Spa Receptionist books and confirms appointments automatically, syncing directly to your calendar — so your days stay full and stress-free.
03
Your 24/7 Spa Receptionist
Let your AI handle calls, messages, and scheduling — day or night. It collects client info, updates your CRM, routes calls, and manages bookings around the clock. Never miss a lead or appointment again.
04
Smart Self-Rebooking
If a client can’t confirm right away, your AI receptionist will follow up and reschedule automatically. It never forgets — ensuring every lead gets revisited and rebooked at the perfect time.
05
Automated Email & Text Follow-Up
Your AI assistant can autonomously email or text clients after conversations — sending spa details, offers, or appointment confirmations with no workflows required.
06
Predictable Results, Lower Costs
Unlike hiring full-time staff, your AI delivers consistent, reliable performance with zero downtime or error. It’s like having a full front-desk team — for a fraction of the cost.
Convert More Spa Inquiries Into Booked Appointments
AI Spa Receptionist is fully customizable — designed to help your spa capture, nurture, and convert leads automatically. Build your own AI voice or chat assistant using simple no-code tools. Define how calls are handled, add automation for appointment scheduling, SMS confirmations, or CRM updates, and personalize every client interaction.
With advanced natural language understanding, your AI receptionist engages clients conversationally, providing thoughtful answers about your spa’s services, pricing, and availability — all while delivering a warm, branded experience.
Whether you need an AI receptionist, automated scheduler, or lead qualifier, our platform gives you the flexibility to tailor automation around your spa’s unique needs.
7-Channel Client Follow-Up
Stay connected with clients across every channel – SMS, email, voicemail, phone calls, Facebook Messenger, and website chat. Your AI Spa Receptionist automatically follows up with clients to confirm bookings, answer questions, or reschedule appointments.
Team Management Dashboard
Empower your team with full visibility. View client interactions, track bookings, and assign follow-ups — all in one centralized system. Perfect for multi-location spas or salon teams that need organized collaboration.
AI Appointment Booking
Let your AI Spa Receptionist handle your bookings — from first inquiry to confirmation. It syncs with your spa calendar in real time so you can focus on treatments, not scheduling.
Lead Distribution & Routing
Automatically assign new spa inquiries or memberships to the right team members. Ideal for franchise and multi-location spas that need structured lead management.
Live Call Transfer
When a client is ready to speak with a real person, your AI receptionist transfers the call instantly to your spa’s front desk or service provider — ensuring a smooth, personal handoff.
Smart Reminders
Send automated reminders for upcoming appointments, membership renewals, or follow-up treatments — helping reduce no-shows and boosting retention.
All-in-One Communication Center
Manage all your client communication — texts, calls, emails, and social messages — from one simple dashboard. Everything your spa needs to stay connected and organized.
Advanced Analytics & Reporting
Track performance metrics like booking rates, call volume, and follow-up conversions. Use insights to improve client engagement and grow your spa revenue predictably.
Mobile App Access
Stay connected on the go. Manage leads, respond to messages, check appointments, and review client activity — all from your phone. Your spa stays running smoothly, wherever you are.
Features & Benefits
The #1 AI Receptionist Solution for Spas
With industry-leading automation, human-like voice technology, and spa-specific integrations, we help you run your business smarter — and more beautifully.
Autonomous Calendar Management
Integrates with GHL, Google Calendar, Outlook, or Calendly — allowing your AI receptionist to book, reschedule, or cancel appointments in real time. It checks your availability and syncs instantly.
Smart Client Notes
Your AI can note client preferences, allergies, or service requests automatically. From “prefers lavender oil” to “requests deep tissue massage,” your receptionist keeps every client record detailed and personal.
Task Automation
Automatically create tasks for your spa team — like preparing a treatment room, sending follow-up texts, or confirming memberships. Your AI keeps operations flowing smoothly.
Custom Integrations
Connect your AI Spa Receptionist with any system — from CRMs to booking platforms — to create personalized automations. Whether it’s updating client records or syncing membership renewals, it all happens automatically.
Voice AI
Answer client calls 24/7 in a warm, conversational tone. Choose from 100+ lifelike voices in over 30 languages, or clone your own. Your AI sounds friendly, confident, and completely on-brand.
Client Data Extraction
When clients call with booking details or updates, your AI automatically captures and logs the information in your CRM — no manual entry required.
Build Vs Partner
Comparison Table
| Features | Replace | Other Tools | AI Receptionist |
|---|---|---|---|
| CRM & Pipeline Management | Pipedrive, Zoho | $99/m | ✓ |
| Unlimited Sales Funnels | ClickFunnels | $297/m | ✓ |
| Website Builder | WordPress, Wix | $29/m | ✓ |
| Surveys & Forms | Typeform, Google Forms | $49/m | ✓ |
| Email Marketing | Mailchimp, ActiveCampaign | $99/m | ✓ |
| 2-Way SMS Marketing | Twilio, SimpleTexting | $39/m | ✓ |
| Booking & Appointments | Calendly, Acuity | $29/m | ✓ |
| Workflow Automations | Zapier, Make.com | $169/m | ✓ |
| Courses/Products | Teachable, Kajabi | $99/m | ✓ |
| Call Tracking | CallRail, Twilio | $49/m | ✓ |
| Reputation Management | Birdeye, Podium | $159/m | ✓ |
| Tracking & Analytics | Google Analytics | $299/m | ✓ |
| Communities | Slack, Facebook Groups | $89/m | ✓ |
| Membership Mobile App | Trainerize, My PT Hub | $497/m | ✓ |
| Document Signing | DocuSign, PandaDoc | $89/m | ✓ |
| AI Agents Platform | Synthflow, Closebot | $475/m | ✓ |
| OVERALL PRICE | $2636+ per month | $299 per month |
Pricing & Plans
Get Started With AI Spa Receptionist
Explore our flexible plans below. Whether you’re looking for a simple AI receptionist to manage bookings and calls, or a complete spa automation suite with CRM, marketing tools, and lead management, we’ve got the perfect solution to fit your business.
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
Still unsure? Every purchase comes with a 100% money-back guarantee. Experience our product for 7-days risk-free, and if it’s not for you, we’ll ensure you’re fully refunded – no questions asked.
FAQ
We take care of everything behind the scenes so your AI Spa Receptionist sounds natural, represents your brand perfectly, and connects seamlessly with your booking tools, CRM, and spa management systems.
What is AI Spa Receptionist?
AI Spa Receptionist is a conversational AI platform built specifically for spas, salons, and wellness studios. It handles phone calls, text messages, and chats across multiple channels — including SMS, Facebook, WhatsApp, Instagram, and live website chat. Using AI-powered voice and chat agents, it can answer client questions, schedule appointments, route calls, and send follow-up texts automatically.
It also supports multiple languages and integrates seamlessly with your existing spa booking system or CRM. Whether you’re automating appointment scheduling, qualifying new leads, or freeing up your staff from repetitive calls, AI Spa Receptionist makes communication effortless and efficient — while improving client satisfaction.
How is AI Spa Receptionist different from other AI platforms?
We’re the first AI receptionist platform built for spas that combines voice, text, and chat into one intelligent assistant. Your AI can call, text, and email clients — all while remembering past conversations and keeping context. That means seamless, personalized communication across every channel your clients use to reach you.
Can I customize AI Spa Receptionist for my spa workflows?
Absolutely! AI Spa Receptionist is fully customizable to match your spa’s unique needs. You can build your own AI call flow using no-code tools — defining how calls are answered, how bookings are handled, and when follow-ups are sent.
Add automations like appointment reminders, CRM updates, or SMS confirmations, and easily train your AI to understand your spa menu and services. It uses advanced natural language understanding to respond to clients in a warm, conversational, and brand-consistent way.
We already have a front desk team — why use AI Spa Receptionist?
Think of AI Spa Receptionist as your 24/7 backup front desk assistant. It doesn’t replace your staff — it enhances them by managing overflow calls, answering FAQs, and following up with clients automatically.
It’s especially helpful after hours, during busy seasons, or when your spa is scaling. With multilingual and real-time translation capabilities, it ensures every client — no matter their language — receives a consistent, high-quality experience.
What if the AI says something off-brand?
You’re always in control. You can define your AI’s voice, tone, and vocabulary to align perfectly with your brand. The system allows you to set fallback responses, tone guidelines, and escalation rules to ensure it always stays on-message.
Your AI will always reflect your spa’s professionalism and warmth, even in tricky or unclear conversations.
What happens if the AI doesn’t understand a client?
If the AI doesn’t understand something, it will politely ask for clarification or offer alternative responses. You can also create rules like “transfer to a human after two failed attempts” or “escalate based on client tone or sentiment.”
This ensures every client interaction remains smooth and frustration-free — even when the conversation goes off-script.
Can AI Spa Receptionist filter spam or voicemails?
Yes! The system includes smart voicemail detection, spam filtering, and call routing. It automatically identifies spam calls, voicemails, or misdials — saving you time and keeping your phone lines open for real clients.
This feature is especially useful for outbound campaigns or when managing high call volumes during promotions or peak seasons.
Can I use my own brand voice or clone myself?
Yes. You can choose from a variety of natural AI voices or even clone your own voice using integrations like ElevenLabs. This helps your AI sound more personal, recognizable, and on-brand.
You can also set your preferred language or accent — ideal for spas that serve diverse communities or multilingual clients.
What are AI Voice Agents?
AI voice agents are virtual assistants powered by speech recognition and natural language processing. They understand and respond to human speech in real time.
In the spa context, they can book appointments, answer service questions, provide directions, confirm bookings, and handle follow-ups — all while sounding natural and friendly.
What’s everything AI Receptionist can do?
AI Spa Receptionist can manage your entire client communication process — inbound and outbound. It syncs messages, calls, and CRM data in real time, and automates follow-ups using custom rules.
With 15+ built-in features like calendar booking, text follow-ups, and live chat integration, it keeps your client experience consistent and your staff focused on service delivery.
What are the key components of an AI voice agent?
An AI voice agent uses four key components to deliver human-like conversations:
- Automatic Speech Recognition (ASR): Listens to client speech and converts it to text.
- Language Understanding (LLM + NLU): Interprets intent and extracts key details like names, times, or services.
- Dialogue Management: Determines the best next action — such as booking, confirming, or escalating.
- Neural Text-to-Speech (TTS): Converts the AI’s response back into a natural, human-like voice.
These components work together to make every interaction feel authentic, intelligent, and effortless.
How long does setup take?
Setup takes just a few minutes. Choose a spa-ready template, connect your booking tools, and go live instantly. No coding or tech expertise required — everything is preconfigured to handle spa appointments, follow-ups, and client communications out of the box.
How well does AI Spa Receptionist scale?
AI Spa Receptionist is built for scalability and reliability. Whether you manage a single day spa or multiple franchise locations, it can handle thousands of calls and messages per day with consistent performance and low latency.
It’s perfect for growing spas that want to increase efficiency, reduce costs, and maintain a premium client experience without hiring extra staff.
Who is this system for?
AI Spa Receptionist is ideal for spa owners, salon managers, wellness centers, and multi-location franchises who want to automate client communication, increase bookings, and improve customer service — without building a complex AI infrastructure from scratch.
Do you provide onboarding and training?
Yes. Every plan includes guided onboarding, video tutorials, and live support. Our team helps you set up your first AI receptionist, customize responses, and connect your booking tools for a smooth start.
Can I have more than one account (for franchises or multiple spa brands)?
Yes. You can create multiple subaccounts under one plan — perfect for managing different brands, franchise locations, or service divisions from a single dashboard.
What if I’m not technical?
No problem! AI Spa Receptionist is 100% no-code and built for ease of use. You don’t need to touch APIs or write scripts. Simply sign up, customize your AI, and start automating your front desk within minutes.